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FEATURES

General Features

• Enhanced Look and Feel
• Credit Card processing made with MaestroSync
• Password Protection eliminates unauthorized use
• Add a signature file to merged letters
• Increased Data Integrity
• Easy Importing and Exporting Decreases Unnecessary Data Entry
• Central Logo Storage
• Database Defaults Reduce Data Entry

General People Entry

• Multiple Address Storage
• 15+ User Defined Fields
• Enhanced filtering options - sort all classify fields at once

Orchestrate Your Team

• Organize the Auction Committee
• Email reports directly to your Auction committee
• Assign Positions and Teams
• Assign and Track Milestones
• Print Phone and Task Lists Instantly

Track Your Finances

• New Accounting Viewer filters and sorts Accounting Data
• Set items to be taxed at their Fair Market Value OR their Full Sale Value
• Enter the Event’s Full Budget
• Input All Expenditures
• Instantly See the Budget’s Status
• Display Complete Financial Records
• View a Bidder’s Accounting History
• One Click Invoice Creation
• Accounting Reports Track Your Status

Manage Attendance

• Auto-Assign Bid Numbers
• Banquet Table Management Allows Unlimited Table Re-Arrangement
• Assign Table Sponsors and Captains
• Table Purchases by Non-Attendees
• Track Meal Choices Per Person
• Quickcheck Your Attendees for Speedy Check Out
• Store Attendee specific notes in the Special Requirements field

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Manage Your Data

• Powerful Filtering System allows for fully customizable sorts
• Save commonly used sorts for later use
• Apply up to 4 different sorts at a time
• View Reports that display only the data that was sorted for

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Publish Your Catalog

• Easily Assign Multiple Donors to a Single Item
• Easily Assign Multiple Items to a Single Donor
• 15+ User Defined Fields
• Store Item Pictures
• Package Items for Greater Returns
• Assign and Customize Silent and Live Auctions
• Choose from One of 15 Standard Catalogs and 25 Optional Templates
• Automatically Assign and Re-Assign Item Numbers

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Table Materials

• Print three styles of Table Tents
• Over 25 styles of Bid Sheets
• Automatically calculate Minimum Bids
• Automatically calculate Guaranteed Purchase Prices
• Automatically calculate Bid Steps
• Print Table Seating Cards

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Additional Materials

• Award Certificates
• Donor Recognition Pages
• Name Badges
• Folder Labels
• Sign-In Sheets
• Winning Bidder Lists
• Project winning bidders using a scrolling "who bought what" display

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Audit Data for Integrity

• Audit for Duplicate People
• Audit for Incomplete Addresses
• Audit for Items Missing Donors
• Audit for Items Missing Catalog Numbers
• Audit for Missing and Duplicate Bid Numbers

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Day-Of

• Register Attendees at the Door
• Enter Winning Bids Randomly
• Create New Items on the Fly
• Quickly Enter Fund-an-Item bids
• Sell Merchandise for Cash or Add it to an Invoice
• Sort and Print Invoices for Easy Distribution
• Enter Multiple Payment Methods
• Run Multiple Day Events, each with their own invoice
• Display full payment information on all Invoices
• Automatically split payments for an Item between multiple bidders

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Post Auction

• Send Donor Thank You Letters
• Print a Complete Event Financial Summary
• Print Yield Reports by Item, Bidder, Category

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REPORTS

(partial list of 125 available)

Attendee Reports

• Attendee Check-In List
• Attendee Check-In List By Name, Table, Bid#
• Attendee Check-In List By Name, Table, Bid#
• Attendee Registration Notes
• Invitation Address List
• Purchaser Summary
• Who Bought What (5 Different Formats)
• Enter Bidder Amounts for Items Manually

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Audit Reports

• Attendees Missing Bidder Number
• Audit Attendees Not Paid
• Audit Catalog for Omissions
• Audit Missing Donors
• Incomplete Addresses
• Potential Duplicate People

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Catering Reports

• Catering Menu
• Catering Summary Report
• Catering Summary Report - By Table

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Seating Reports

• Attendee Table Assignments
• Seating (Table) Attendees Unassigned
• Seating (Table) Report
• Seating (Table) Report with Notes
• Seating Report for Room Setup

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Bidder Reports

• Bidder List By Number
• Bidder Name & Address List
• Auction Type List

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Donor Reports

• Donor Index by Company (Catalog Numbers)
• Donor Index by Name (Catalog Numbers)
• Donor Item Summary - by Company
• Donor List (5 Different Formats)
• Donor Recap by Organization Member
• Donor Report - Solicitor List of Potential Donors
• Donor Report by Organization Member
• Donor Report Summary by Organization Member
• Donor Thank You Letter Status

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Invoices

• Auction Invoice – Styles include: Individual, Live Only, Silent/Store Only, Value & Actual Detail, Preprint All Bidders for Manual Check Out
• Event Invoice – Styles Include: All Charges, Registration Only, Store Purchases Only, Table Sponsorship Only, Sponsor

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Miscellaneous Reports

• Milestones - Detail Report
• Milestones Late or Soon to Come Due
• Maestro Referral Coupon
• Membership Directory
• Organization Position Assignments
• Packaged Item Detail
• Quick Check by Attendee Name
• Quick Check by Table
• Custom Catalog Detail
• Custom Label Detail
• Solicitation Summary by Organization Member / Solicitor

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Financial Reports

• Account Statements
• Account Statements Balance Due
• Accounting Payments Posted
• Accounts Receivable
• Auction Event Financial Summary
• Donor Revenue Split
• Expense & Budget Report
• Expense Category Budget Report
• Summary Reports – Styles include: Fund-an-Item, Merchandise, Tax Collected, Income by Auction, Items Not Sold
• Income - Auction Purchase Reconciled by: Payment Method or by Purchaser, Income by Payment Method

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Yield Reports

• Yield by Auction
• Yield by Bidder
• Yield by Catalog # (Item Number)
• Yield by Descending %
• Yield by Item Category
• Yield by Item Category (Summary)
• Yield by Table
• Yield by Team
• Yield by Team - Not Sold

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Statistical Reports

• Bidding Summary Report
• Collection Value Progress to Goal
• Collection Value Progress to Goal by Team
• Projected Auction Totals
• Totals by Item Category
• Totals Collected by Organization Member
• Totals Collected by Team

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SYSTEM REQUIREMENTS

• Operating System: Windows 2000 SP3+, Windows XP SP2, VISTA SP1
• PC with 233 MHz or higher processor clock speed
• 120MB free hard disk space
• 64 MB of RAM, 128 MB or more recommended for optimal performance
• Super VGA (1024x768) or higher-resolution video adapter and monitor
• Mouse and Keyboard

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